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Posted: Monday, March 13, 2017 4:16 AM

The Administrative Ops Coordinator position is on national level and will be responsible for monitoring weekly tasks like payroll reconciliation for all the cities to insure timely submission and insure accurate client invoicing. The position also will manage travel costs vs. budget, running reports for long range planning for the regions and being the backup in cities where additional support is needed.Consolidate show site data and prepare files for Operations Teams to review prior to move:in, including: Reviewing new job files and Resource Request Forms for information related to exhibit production, graphics, inbound and outbound shipping details (exhibit and client materials), work orders, services ordered, electrical plans, booth orientation, set up drawings, client and account management contact information, and related supportive documents. Input data into Show Planning Template spreadsheet.Update and maintain regional Ops schedule of upcoming shows.Assist Ops team in confirming freight deliveries in to drayage warehouse and/or direct:to:site on non:GES shows. Evaluate freight delivery schedule with regard to targeted date/time and/or set up labor orders.For non:GES shows, confirm receipt of EAC notification and submit certificate of insurance to show management and general contractor. Research and pay any applicable EAC fees. Confirm move:in, show and move out dates and times. Ordering equipment needs as specified by SOM/OM i.e. ladders, Genie Lifts, job dollies, scaffolding etcA?.Notify on:site Operations Team about discrepancies, important details and/or anticipated problems.Payroll and Billing coding, auditing and submission to various departmentsTravel scheduling and arranging for hourly lead personnelEstablish and maintain consistent job:site file format including maintaining regional and city show files for SOM and OMA?sTracking and monthly reporting of local city operations support hoursEstablish, maintain, and routinely distribute contact phone lists of union personnelAbove average math skills.Strong communication skills.Successful experience working in highly complex environments with multiple stakeholders, both internally and externally.Strong customer service skills. Excellent organizational and communication skillsProven verbal and written communication skillsDetail:orientedAbility to effectively manage multiple projectsTravel required (up to 25)Must be proficient in Microsoft Office products including Excel, Word, Outlook and Power Point Education/Experience:College degree or equivalent level of industry experience preferredAt least five years experience in the tradeshow industryPrior experience with union personnel preferredWorking Conditions:Frequently performs work on the tradeshow floor, in noisy and crowded areasFrequently encounters uncomfortable temperatures, dust and/or other conditionsRequires working both alone and with others in a team atmosphereRequires working with and reporting to multiple managersRequires working with union and non:union employeesLI:123Equal Opportunity Employer, including vets and disability

Source: https://www.tiptopjob.com/jobs/64761286_job.asp?source=backpage


• Location: North DFW

• Post ID: 48811383 northdfw
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